Preloaded UK policy

Gifts & Hospitality Policy template

Thresholds, gifts register, pre-approval requirements and the link to anti-bribery obligations.

Legal basis
  • Bribery Act 2010
  • HMRC trivial benefits exemption (£50)
Last reviewed April 2025. Guidance, not legal advice.

What the policy covers

  1. 1. POLICY STATEMENT
    your company recognises that the giving and receiving of gifts and hospitality is a normal part of business life.
  2. 2. RECEIVING GIFTS
    Employees may receive gifts from third parties (clients, suppliers, contractors) only where:
  3. 3. GIVING GIFTS
    Employees may give gifts to clients or other third parties on behalf of your company only where:
  4. 4. HOSPITALITY
    Business hospitality (meals, events, entertainment) may be given or received where:
  5. 5. GIFTS AND HOSPITALITY REGISTER
    A register of all gifts and hospitality given or received above … will be maintained by ….
  6. 6. SEASONAL GIFTS
    Seasonal gifts (e.g., Christmas hampers from suppliers) will be managed centrally by your company.
  7. 7. CONSEQUENCES
    Breach of this policy is a serious disciplinary matter.

Who needs it

Any UK employer with more than a handful of staff. These are the policies a tribunal looks for when something has gone wrong between people.

Questions people ask

Is a gifts & hospitality policy a legal requirement?

It rests on Bribery Act 2010 and HMRC trivial benefits exemption (£50). Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or a client's auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2025. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 48 UK policies. Work-Lynx is £2.50 a month plus £1 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any UK employer with more than a handful of staff. These are the policies a tribunal looks for when something has gone wrong between people.

All 49 UK policies, £2.50 a month

This policy and 48 others are already in Work-Lynx, alongside GPS clock-in, rotas, timesheets, leave and Employ AI for UK employment law. £2.50 base plus £1 per employee a month. 14 days free, no card, no sales call.

Start free trial