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Preloaded policy

Health & Safety Policy template

Three-part HSE structure covering statement of intent, responsibilities and arrangements.

Legal basis
  • Health and Safety at Work etc. Act 1974
  • Management of H&S at Work Regulations 1999
Last reviewed April 2025. Guidance, not legal advice.

What the policy covers

  1. Managing Director / Director
    Has overall responsibility for health and safety within the organisation and for ensuring this policy is implemented and reviewed.
  2. Line Managers / Site Supervisors
    Carry out and record risk assessments for all significant work activities
  3. All Employees
    Take reasonable care of their own health and safety and that of others
  4. Risk Assessments
    All significant work activities will have a written risk assessment.
  5. Accident and Incident Reporting
    All accidents, incidents and near misses must be recorded in the Accident Book.
  6. Emergency Procedures
    Emergency procedures, including fire evacuation, are posted at all workplaces.
  7. First Aid
    Adequate and appropriate first aid equipment and trained first aiders are provided at all locations.
  8. Personal Protective Equipment (PPE)
    Where risks cannot be adequately controlled by other means, appropriate PPE will be provided free of charge.
  9. Training and Competence
    All employees receive a health and safety induction before starting work.
  10. Mental Health and Wellbeing
    your company recognises that psychological risks are workplace hazards.
  11. COSHH (Control of Substances Hazardous to Health)
    Where hazardous substances are used, a COSHH assessment will be completed.
  12. Display Screen Equipment (DSE)
    An assessment of DSE workstations will be carried out for all regular users.
  13. Consultation
    your company will consult with employees on health and safety matters.
  14. Review
    This policy will be reviewed annually, or following any significant incident, organisational change, or new legislative requirement.

Who needs it

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

Questions people ask

Is a health & safety policy a legal requirement?

It rests on Health and Safety at Work etc. Act 1974 and Management of H&S at Work Regulations 1999. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or an auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2025. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 48 policies for the UK. Work-Lynx is £2.50 plus £1 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

All 49 UK policies, £2.50 a month

This policy and 48 others are already in Work-Lynx, alongside GPS clock-in, rotas, timesheets, annual leave and an employment-question advisor. £2.50 base plus £1 per employee a month. 14 days free, no card, no sales call.

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