Preloaded UK policy

Remote Working Policy template

Eligibility, equipment, data security, DSE assessment and expense arrangements for home workers.

Legal basis
  • Health and Safety at Work etc. Act 1974
  • UK GDPR
  • Employment Rights Act 1996
Last reviewed April 2025. Guidance, not legal advice.

What the policy covers

  1. 1. POLICY STATEMENT
    your company recognises that remote working, including working from home, can benefit both the organisation and employees when managed appropriately.
  2. 2. ELIGIBILITY
    Remote working may be agreed for employees whose role can be performed effectively away from the company's premises without detriment to performance, team working, client service o
  3. 3. WORKING ENVIRONMENT
    Employees working remotely are responsible for ensuring their home working environment is:
  4. 4. EQUIPMENT AND EXPENSES
    your company will provide … to employees approved for regular remote working.
  5. 6. DATA SECURITY
    Remote workers must comply fully with the Data Protection & GDPR Policy and the following additional requirements:
  6. 7. HEALTH, SAFETY AND WELLBEING
    The company's health and safety obligations extend to remote workers.
  7. 8. INSURANCE
    Employees who work from home should notify their home insurer and ensure their home contents insurance covers business equipment.
  8. 9. REVIEW AND TERMINATION OF ARRANGEMENT
    Remote working arrangements will be reviewed at intervals agreed with the line manager.
  9. 10. REVIEW
    This policy will be reviewed annually or following any significant change in legislation, ICO guidance or HMRC rules on home working costs.

Who needs it

Any UK employer running rotas, leave and the day-to-day of employing people. These set out the rules once so nobody argues about them twice.

Questions people ask

Is a remote working policy a legal requirement?

It rests on Health and Safety at Work etc. Act 1974 and UK GDPR and Employment Rights Act 1996. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or a client's auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2025. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

Two ways. It is preloaded in Work-Lynx with the other 48 UK policies (from £2.50 a month plus £1 per employee, 14 days free, no card), and a Word version is a free download on our free templates page.

Who is it for?

Any UK employer running rotas, leave and the day-to-day of employing people. These set out the rules once so nobody argues about them twice.

All 49 UK policies, £2.50 a month

This policy and 48 others are already in Work-Lynx, alongside GPS clock-in, rotas, timesheets, leave and Employ AI for UK employment law. £2.50 base plus £1 per employee a month. 14 days free, no card, no sales call.

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