Preloaded UK policy

Smoking & Vaping Policy template

Smoke-free premises, designated areas, vaping at work and disciplinary consequences.

Legal basis
  • Health Act 2006
  • Smoke-free (Premises and Enforcement) Regulations 2006
Last reviewed April 2025. Guidance, not legal advice.

What the policy covers

  1. 1. POLICY STATEMENT
    your company is committed to providing a safe and healthy working environment for all employees and visitors.
  2. 2. SMOKE-FREE PREMISES
    Smoking (including the use of cigarettes, cigars, pipes, roll-ups, cigarillos and herbal cigarettes) is strictly prohibited in:
  3. 3. VAPING AND E-CIGARETTES
    Vaping and the use of e-cigarettes is not covered by the Health Act 2006 but your company ….
  4. 4. DESIGNATED SMOKING AREA
    Smoking is only permitted in the designated smoking area located at ….
  5. 5. SMOKING BREAKS
    Smoking breaks are not provided in addition to normal contractual rest breaks.
  6. 6. SUPPORT TO QUIT
    your company supports employees who wish to stop smoking.
  7. 7. CONSEQUENCES
    Smoking in a smoke-free area is a criminal offence under the Health Act 2006, carrying a fixed penalty of £200 for the individual and up to £2,500 for an employer who fails to prev
  8. 8. REVIEW
    This policy will be reviewed annually and following any relevant legislative change.

Who needs it

Any UK employer with more than a handful of staff. These are the policies a tribunal looks for when something has gone wrong between people.

Questions people ask

Is a smoking & vaping policy a legal requirement?

It rests on Health Act 2006 and Smoke-free (Premises and Enforcement) Regulations 2006. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or a client's auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2025. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 48 UK policies. Work-Lynx is £2.50 a month plus £1 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any UK employer with more than a handful of staff. These are the policies a tribunal looks for when something has gone wrong between people.

All 49 UK policies, £2.50 a month

This policy and 48 others are already in Work-Lynx, alongside GPS clock-in, rotas, timesheets, leave and Employ AI for UK employment law. £2.50 base plus £1 per employee a month. 14 days free, no card, no sales call.

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