Preloaded UK policy

Hot Works & Permit to Work Policy template

Permit to work system for hot works, confined spaces and other high-risk activities on construction sites.

Legal basis
  • Health and Safety at Work etc. Act 1974
  • Regulatory Reform (Fire Safety) Order 2005
  • CDM Regulations 2015
Last reviewed April 2025. Guidance, not legal advice.

What the policy covers

  1. 1. POLICY STATEMENT
    your company operates a Permit to Work (PTW) system to control high-risk activities where standard risk assessments alone are insufficient.
  2. 2. ACTIVITIES REQUIRING A PERMIT TO WORK
    The following activities require a permit to work before any work commences:
  3. 5. CONFINED SPACE ENTRY
    No person will enter a confined space without a specific confined space permit to work that includes:
  4. 6. TRAINING AND AUTHORISATION
    Only employees who have received specific permit to work training, and who have been designated as authorised issuers or authorised workers by your company, may issue or work under
  5. 7. RECORD KEEPING
    Completed permits to work will be retained for a minimum of ….
  6. 8. REVIEW
    This policy will be reviewed annually and following any incident involving a permitted activity.

Who needs it

Any UK employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and principal contractors ask to see these first.

Questions people ask

Is a hot works & permit to work policy a legal requirement?

It rests on Health and Safety at Work etc. Act 1974 and Regulatory Reform (Fire Safety) Order 2005 and CDM Regulations 2015. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or a client's auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2025. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 48 UK policies. Work-Lynx is £2.50 a month plus £1 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any UK employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and principal contractors ask to see these first.

All 49 UK policies, £2.50 a month

This policy and 48 others are already in Work-Lynx, alongside GPS clock-in, rotas, timesheets, leave and Employ AI for UK employment law. £2.50 base plus £1 per employee a month. 14 days free, no card, no sales call.

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